Privacy Policy
**Effective Date**: 18.01.2025
**Company Details**:
MPA Football Limited
Company Number: 14238554
Founded: 17th July 2022
Based in Swansea
MPA Football Limited ("we," "our," or "us") is committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
---
## 1. Information We Collect
We may collect the following types of personal information:
1.1. **Personal Details**:
- Name of parent/guardian and participant(s)
- Date of birth
- Contact information (email, phone number, and address)
1.2. **Payment Information**:
- Billing details and transaction data (handled securely by our payment processor).
1.3. **Health and Safety Information**:
- Relevant medical conditions or allergies disclosed to ensure participant safety.
1.4. **Usage Data**:
- Information about your use of our website, including IP addresses, browser type, and access times, collected through cookies (see Section 8).
1.5. **Media Content**:
- Photographs or videos of participants taken during sessions for promotional purposes, where consent has been provided.
---
## 2. How We Use Your Information
We use your personal data for the following purposes:
2.1. To manage session bookings, memberships, and registrations.
2.2. To communicate important updates about schedules, cancellations, or changes.
2.3. To ensure participant safety, including awareness of medical conditions.
2.4. To process payments securely.
2.5. To improve our services, monitor attendance, and manage feedback.
2.6. For promotional purposes (e.g., photos/videos) when consent is given.
---
## 3. Legal Basis for Processing
We process personal data under the following legal bases:
3.1. **Contractual Obligation**: To provide services and fulfill our commitments to customers.
3.2. **Legal Obligation**: To comply with applicable laws and regulations, such as safeguarding requirements.
3.3. **Legitimate Interests**: To manage and improve our business operations.
3.4. **Consent**: For specific uses, such as promotional media, where explicit consent is obtained.
---
## 4. Sharing Your Information
We do not sell or share your personal data with third parties, except where necessary to deliver our services or comply with legal obligations:
4.1. **Service Providers**:
- Payment processors for secure transactions.
- IT or software providers to manage bookings and communications.
4.2. **Legal Requirements**:
- If required by law or to protect the rights, property, or safety of MPA Football Limited, its participants, or others.
---
## 5. Retention of Data
5.1. We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy or comply with legal requirements.
5.2. After this period, data will be securely deleted or anonymized.
---
## 6. Your Rights
Under UK data protection laws, you have the following rights:
6.1. **Access**: Request access to the personal data we hold about you.
6.2. **Correction**: Request corrections to inaccurate or incomplete personal data.
6.3. **Erasure**: Request deletion of personal data where it is no longer necessary for the purposes collected.
6.4. **Restriction**: Request limitations on how we process your data.
6.5. **Data Portability**: Request a copy of your personal data in a machine-readable format.
6.6. **Objection**: Object to data processing for specific purposes, such as marketing.
6.7. **Withdraw Consent**: Withdraw consent at any time for processing based on consent (e.g., media use).
To exercise your rights, contact us at **info@mpafootball.com**.
---
## 7. Security of Data
7.1. We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, or misuse.
7.2. Data transmitted online (e.g., via email or our website) is secured using encryption where applicable.
---
## 8. Cookies
8.1. Our website uses cookies to improve your experience, analyze site usage, and deliver relevant content.
8.2. By using our website, you consent to the use of cookies unless you choose to disable them in your browser settings.
---
## 9. Media and Marketing
9.1. Photos or videos taken during sessions may be used for promotional purposes, such as on our website or social media platforms.
9.2. If you do not wish for your child’s image to be used, please notify us in writing at **info@mpafootball.com**.
---
## 10. Complaints
If you believe your data has been misused or your rights have not been respected, you can contact us at **info@mpafootball.com** or lodge a complaint with the Information Commissioner’s Office (ICO) at **www.ico.org.uk**.
---
## 11. Changes to This Policy
We may update this Privacy Policy periodically. Significant changes will be communicated to customers via email or other suitable methods.
---
## 12. Contact Us
For questions, concerns, or to exercise your rights, please contact us:
**Email**: info@mpafootball.com
**Phone**: 07590908501
---
Let me know if you'd like to add, adjust, or refine any sections!